Moving bookings, customers, suppliers and packages from spreadsheets or legacy software — structured, verified and without losing the agency’s history.
In short: the biggest fear when changing systems is not configuration but losing years of data — customers, bookings, travel history. 4AgencyTravel migrates your agency’s data from Excel, Google Sheets or other travel software, structured and verified. We map every field from your source to the new platform, clean duplicates, preserve booking and customer history and verify the result before you depend on it. Done-for-you: you hand us the files, we deliver a clean, complete database ready to work with.
Data in a travel agency is not just a list — it is the relationship with the customer: what they booked, when, with which supplier, what commission it generated. A rushed migration, with fields mapped wrong or records lost, means missed quotes, customers you no longer recognise and balances that no longer add up. A migration done right preserves all the history and makes it usable; one done in a rush breaks your trust in the new system from day one.
Most agencies keep their data in spreadsheets. We analyse them: what columns you have, what each means, where the inconsistencies are (dates in different formats, duplicated customers, suppliers spelled several ways). We build a field-by-field mapping to the platform structure, clean and standardise, then import. You validate a sample before we move everything, so you are sure it all landed where it should.
If you come from another system, we export the data through its export functions or, where available, its API. We map the main entities — customers, bookings, suppliers, packages — to the 4AgencyTravel structure. Where the old system holds information the new platform organises differently, we decide together how to keep it, so you lose no context.
A migration doesn’t end at import. We reconcile the record count from the source with the migrated one, check balances and totals, and test a few representative customer files and bookings. If something doesn’t match, we find the cause and fix it before going live. Only when the data is clean and complete do we hand over the database, with a short report on what was migrated and what was cleaned.
No, if the migration is done correctly. We map every field from your source to the new platform, preserve customer and booking history and verify record counts before going live. You validate a sample before we move everything.
From Excel, Google Sheets and most travel software, via export or API where available. We migrate customers, bookings, suppliers and packages.
We clean it. We identify duplicated customers, suppliers spelled several ways and data in different formats, then standardise and deduplicate it. You start with a database cleaner than the spreadsheets you came from.
It depends on volume and how clean the source data is. A few hundred customers and bookings migrate in a few days; large or very messy databases take longer, especially for cleaning. We can move a test set first, then everything.
Yes. We handle data per GDPR: secure transfer, restricted access and deletion of intermediate files after completion. Customer data remains your agency’s throughout the process.
Send us your current files; we make a migration plan with the field mapping before we move anything.
4AgencyTravel moves customers, bookings, suppliers and packages from Excel or other travel software, structured and verified, preserving the agency’s history.
We are transparent — here is where 4AgencyTravel is not (yet) the best fit:
A fit for agencies changing systems that don’t want to lose years of data. For very large, messy databases, we stage the migration.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Bookings & reservations | Option, confirmation with seat check, statuses | included in plan |
| Packages & tours | Templates, departures with capacity, default markup (%) | included in plan |
| Itineraries & vouchers | Day-by-day itinerary, vouchers with a code | included in plan |
| Invoicing & collections | Payment schedule, recorded payments, commissions; invoice via 4invoices.net | included in plan |
| Implementation & onboarding | Setup, data import, training | on request |
The criteria that matter for a travel agency; for other software, check each vendor's offer.
| Criterion | 4AgencyTravel | Travel Office / Travelio | Excel |
|---|---|---|---|
| Local-language interface and support | Yes | Depends on plan | No |
| Whole agency flow in one place | Yes | Depends on plan | No |
| Packages & tours as reusable templates | Yes | Depends on plan | Limited |
| e-Invoicing (RO) via 4invoices.net | Yes | Depends on plan | No |
| Affordable for small agencies | Yes | Depends on plan | Yes |
| Reports on margins and commissions | Yes | Depends on plan | Limited |
4AgencyTravel is built for the local market: interface and support in the local language, plans from €1/month and e-invoicing via 4invoices.net, straight from the booking file. It has no GDS, OTA or channel manager connections. For other software, such as Travel Office or Travelio, check each vendor's offer.
For the agency’s core flow, yes. Bookings, packages, itineraries, customers, suppliers, collections and reports are managed in one platform: a quote converts into a booking and the invoice is issued from the file, with no parallel spreadsheets. The platform does not export reports to Excel or PDF.
You can start the same day: create the account, add your suppliers and first packages, and work in the platform right away. Data import and team onboarding follow at the agency’s own pace — see the implementation & onboarding service for details.
Yes. We migrate customers, bookings, suppliers and packages from Excel, Google Sheets or other travel software, structured and without losses. See the data migration service.
To invoicing, yes: the invoice and its reversal are issued from the booking file via 4invoices.net. Customer payments are tracked on the file — a payment schedule with deposit and instalments, payments recorded by card, transfer or cash, and the balance to collect. There are no GDS, OTA or channel manager connectors; other integrations are assessed on request. See the integrations & API service.
